Health Information Improvement ProposalKayla ZeiglerCapella UniversityIntro to Health Information SystemsJune, 2019Explain your recommendations related to technological and logistical changes to an organization’s HIM system.The first recommendation related to technological and logistical changes to an organization’s healthcare information management was to adopt a computer-based patient record that not only stores data, but also supports the organizational goals and improves the quality of patient care. Computer-based records are a vital part of the success of Vila’s healthcare facility, there must be an information system that allows integrated health services throughout a network between providers and settings (Root, 2017). A record system that is used by more healthcare departments would be beneficial to collecting patient information that can be used as a nationwide resource. To achieve this, Vila’s computer-based records have to become more automated instead of using paper records. Another recommendation would be for the health facility to create some sort of institutional structure that helps to promote, train, and implement the computer based patient records. The staff here at Vila would have a hard time continuing the workflow necessary at the facility, instead of training that is segregated for a specific time, establishing a continued understanding of: locating and reciprocating of: computer-based designs and requirements, the standards necessary to correctly develop the automated record system, researching technology and logistical development (as it pertains to the computer-based system), how to demonstrate knowledge of benefits, costs, and efficiency of computer-based systems, how to review compliance regulations and legal protections, how to coordinate the information and additional resources for the development of the records system, how users and developers can continue to learn new information and training practices (Vital Health Simulation). Another recommendation is for upper-level staff to reinforce support for system implementation using projects on topics such as research and development. Over time, technological advances to computer-based information such as storing, retrieving, and distributing have created provisions that have shifted the way healthcare information is managed (Root, 2017). Unfortunately, the upper-level staff have done little to mount the effort in taking full advantage of the new technological innovations. Though there are computer-based systems that have been updated, the usage rate between departments are low and mainly only focus on aspects such as scheduling, patient registration, and financial information, this prevents further development in other areas. Before the computer-based systems can be improved, they must first have adequate implementation of coding, computer design, and technical integration. These initial improvements help things such as development speed within the record system. Explain how data products and outcomes from recommendations align with an organization’s administrative and clinical goals.Implementing the data products and the benefits of product outcomes aligns with administrative and clinical goals in several ways. Vila’s goals look to improve data and security standards such as content, the exchange of data, and system terminology. Implementing a new and improved computer-based record system allows departments to transmit information that can complete patient records that may have not been. Such implementation also aligns with Vila’s goal of setting development standards for computer-based record systems that store data terminology, formatting, and central coding that can be shared between institutions, even separate clinic’s information systems with such institutions (Vital Health Simulation). Vila Health also looks to achieve high security standards. Making improvements on the computer-based system allows for better patient data confidentiality, which is one of the top priorities within the organization. As the new era of application methods improve system privacy, a computer-based record system would improve healthcare information management by deploying a more effective way of using technologies placed in the computer-based patient records (Kerr & Palkie, 2018). These recommendations also align with the organization’s clinical goal of data integrity within the computer-based patient record system. The institutional committee would be hands-on in development participation in setting standards that comply with agencies such as the Information Security Foundation. As times have changed, peculiar requirements regarding computer-based patient record systems must be stated and integrated into upper-level staff meetings concerning the evolution of standards within the industry (Kerr & Palkie, 2018). Recommendations such as these maintains coordination of efforts between the organization’s departments that have already began implementing secure systems standards with those departments that are still creating the list of standards, this protects the transmission of sensitive data over basic networks of communication. How the creation of an institutional structure would help the facility’s security goals is that it would first set definitions of standards as it pertains privacy limitation and the scope of sensitive data confidentiality. Having people, such as an institutional committee could develop the healthcare standards, including minimal necessities of system compliance to ensure that staff maintains privacy within the computer-based patient record system. The institutional committee could also address issues within the computer-based systems that are reoccurring, such as records that come the data in the patient record system and create the standards for this system also. Standards that respond to the issue of limitations for erasing patient and provider information could also help align product implementation with Vila’s security and data goals. Analyze how contemporary data analysis trends could be leveraged to improve current practices in an organization. Data analysis trends can always be leveraged into current practice improvements based on an organization having an understanding of its data. Understanding consistencies in trends gives an organization the ability to see what works and how it can be improved upon. For example, increased collection is a growing trend in the industry, IBM reported that 2.5 quintillion bytes of data are globally created everyday (Groshen, 2015). Raw data does not help much to practices within an organization but with an analysis, the numbers show leverage spots such as cutting down administrative costs, clinical decision-making support, and abuse and fraud reduction. Contemporary data analysis trends also give organizations leverage in its ability to improve the coordination of information between departments. With the increased use of data analytics, health information management is able to increase patient wellness with fast, accurate data that is stored in abundance.Recommend best practices for collecting data, securely storing data, and converting data analytics into useful and understandable deliverables.How the data is currently captured is both digitally and physically, it is then tracked through various department systems, most of which do not work together. The information is typically inadequately analyzed by department managers in systems that deliver results that may differ in other department systems. This information is also shared through the various information systems. In terms of whether these areas meet regulatory policy and incentive guidelines, they do not. Incentive guidelines limit payments under the Medicare Fee-For-Service (FFS) EHR incentive program to an Eligible Professional (EP) who is a “meaningful EHR user”.These areas need technology that tells which patient is coming and why, and the patient information needs to be kept in one place. The information systems are supposed to pull instructions and guidance about various conditions, the technology also needs to alert staff to drug interactions and warnings. Often times the EHR system is not used by Vila’s EP’s, meaning that the required amount of use time is often neglected.Apply relevant evidence and best practices to target proposal messaging to stakeholders.The impact and value of the recommendations chosen for the chosen stakeholders, in terms of considering patient outcomes can be seen in a nurses ability to work more efficiently due to an understanding of which patients are coming in and why (Vital Health Simulation). The value of of considerations made to patient outcomes is very high, considering improvements to the EHR that improve the office workflow. New Training and Resource Allocation value and impact have increased heavily, the new information system, with the addition of a health information. Additional evidence for supporting the recommendations made the HIM system can be seen with a Bureau of Labor Statistics projection which found that health information management systems will see a 15% growth in profit between 2014 and 2014 (Groshen, 2015). The Bureau additionally stated that the health information management professional has a much faster growth average than all other jobs related to health (Groshen, 2015). This system is ultimately apart a surging new wave of technology applications coming to healthcare, failing to upgrade our systems puts our facility at risk of not being up to par with the expected production within the market. ConclusionThere is a firm belief that the recommendations presented do an excellent job of responding to the challenges in health information management. Routine implementation of such recommendations defines what the organization needs to reach its goals. The computer-based patient record system is the current standard of the next generation of patient records, it is important that management continues to organize framework that breaks down barriers within the computer-based system to overcome, systematically. These recommendations also focus on the need to continue to research and develop the health information systems, to make health information management, more manageable.
Table of Contents